20 Best Invoicing Software for Small Businesses

25 Best Invoicing Software for Startups

Whether you’re a small business or a freelancer, you need good invoicing software that simplifies the invoicing process that saves you time and money. There are plenty of invoicing software options available today that allow you to easily send out personalized invoices. Also to make sure you get paid on time, without losing track of the payments that you are owed.

Best Invoicing Software for Small Businesses

We scoured the web to find the best of the best invoicing app for you.  We looked for an app that, first and foremost, lets you make an invoice more quickly than you could in your word processor and ideally lets you get paid online or mobile.

When testing apps, we also considered pricing and usability, and we looked for apps with either unique or extensive features; those that do something no other app offers or handle everything from invoicing to accounting to project management and estimation.

Here are the 23 best invoicing apps you can try today.

1 Intuit Quickbooks

QuickBooks is a simple web-based accounting software package developed and marketed by Intuit. QuickBooks products are geared mainly toward small and medium-sized businesses and offer on-premises accounting applications as well as cloud-based versions that accept business payments, manage and pay bills, and payroll functions. We use Quickbooks for our company, it’s a great app.

2 Xero

Founded in 2006 in New Zealand, Xero is one of the fastest-growing software as service companies globally. A beautiful cloud-based accounting app connects all of your staff anytime, anywhere, on any device. Give your staff access to the areas they need to do their job. And invite your advisor to collaborate with you on your business in real-time. Xero backs up your data and protects it with multiple layers of security including industry-standard data encryption and secure data centers.

3 FreshBooks

A cloud-based small business accounting software that enables you to quickly send invoices, track time, manage receipts, expenses, and accept credit cards. FreshBooks is simple and intuitive, so you’ll spend less time on paperwork and wow your clients with how professional your invoices look. One of the things we love is that FreshBooks integrates with lots of apps you already use to make running your business a breeze, here’s the list.

4 Bill.com

Bill.com is a US-based accounting software system, provided as a software as a service (SaaS) that integrates with accounting and banking systems. It enables you to easily get invoiced electronically, or drag, drop and enter bills yourself. And, send ACH Payments, or we can mail paper checks to vendors & contractors for you.

5 Chargify

Chargify is a web-based billing software for all of your Recurring Billing needs. Chargify manages billing for thousands of businesses and supports a wide range of billing scenarios from B2B to B2C. While the common business segments include SaaS, subscription boxes, agencies, consultants, and Web hosting, Chargify can handle any industry need that requires recurring billing.

6 Square

Square is a cohesive commerce ecosystem that helps sellers start, run, and grow their business. Square combines sophisticated software with affordable hardware to enable sellers to turn mobile and computing devices into powerful payment and point-of-sale solutions. Its tools help sellers make informed business decisions through the use of analytics and reporting. Sellers can manage orders, inventory, locations, and employees; engage customers and grow their sales, and gain access to business loans.

7 Wave

Wave is a company that provides a suite of financial services and online software for small businesses. Wave is headquartered in the Leslieville neighborhood in Toronto, Canada. Wave enables you to get paid on time, every time. You can set up recurring invoices and automatic credit card payments for your repeat customers and stop chasing payments. And, enables you to switch between automatic and manual billing whenever you want. Pretty cool feature.

8 Quaderno

Quaderno manages sales tax, VAT, and GST for you, automatically. It handles thousands of receipts every month from businesses of all sizes, all around the world. What’s cool about Quaderno is that it automatically calculate the correct tax amount for each customer and their location. And, Quaderno sends automatic receipts after every payment. Issue credit notes with every refund. Comply with local rules everywhere, including the US, Canada, Australia, and the entire EU.

9 Simple Invoices

Simple Invoices is the easiest way for freelancers to send invoices and get paid on time. Simple Invoices enables you to accept credit cards and PayPal payments in seconds. Freelancer friendly, try it.

10 Cushion

With Cushion, you can send invoices to clients by either downloading a PDF, copying a link, or sending an email directly from Cushion. On the surface, Cushion can generate and track invoices, but underneath, it can do so much more; like saving tax rates, so when you click to enter an amount, a helper will appear with a list of your saved tax rates. And, Cushion uses dates to track your invoices and visualize them in the schedule graph. Slick!

11 Zipbooks

ZipBooks is free accounting software that sends invoices, tracks time and expenses, integrates with your bank & lets you process credit cards. Simple, beautiful, and powerful, ZipBooks gives you the tools and intelligence to take your business to the next level.

Zipbooks enables you to customize your invoices according to your needs by adding your logo, specific colors, and contact info. Stay up to date by keeping track of customer payment and invoice history, overdue balances, and taxes collected. See when your customer has opened an invoice, and prepare and view receipts.

12 Accounteer

Accounteer is a cloud-based accounting platform for small businesses. It enables you to create invoices, track expenses and follow up on their finances with ease. Accounteer integrates with external services like banks, e-invoicing platforms, and e-commerce. You can quickly create sales invoices and offers with ease. With a few simple clicks, you can create your documents and send them digitally to your contacts reducing both time and cost. Using Accounteer out of the box reports you can easily track your receivables and make sure you get paid in time.

13 FreeAgent

FreeAgent is cloud-based accounting software targeted at freelancers, micro-businesses and their accountants. FreeAgent lets you set up recurring invoices that can send themselves automatically, and nudge those pesky late-paying clients with automated reminders. It’s hands-free invoicing!

14 Due

Due has helped thousands of companies and freelancers get paid faster and increase their cash flow while offering a professional, branded approach to payment requests. Due also offers a wide range of payment options, including eCash, eChecks, and ACH, and domestic and international credit card process, as well as a digital wallet to store payment information and funds.

15 And Co

And Co is a company that develops and markets services as products for small businesses and freelancers. You can create an invoice in 20 seconds or less. AND CO automatically creates invoices based on your projects and contracts, alerts you of their payment, and more.  Slick app!

16 Hello Bonsai

Bonsai is an online freelancing platform that helps companies and independent talent invoice better and faster. Bonsai enables you to create and customize invoices in seconds or generate them automatically from any proposal, contract or timesheet – this will save a ton of time. Try it today.

17 BallPark

Ballpark’s estimates and invoices help you streamline your process and make it easier for clients to pay you for your work. Ballpark enables you to create detailed estimates and send them to your clients for approval. Ballpark lets you know when clients have accepted or rejected your estimates so you can get to work.

18 Invoice2Go

Invoice2Go is a simple mobile and web app for invoicing, expense tracking, and reporting tool for micro and small business owners. Say goodbye to hours of digging through files and boxes for receipts. Simply snap a photo to safely store it. You’ll thank yourself at tax time when you can export all of your expenses in seconds.

19 Momenteo

Momenteo is a cloud-based app that allows freelancers to easily manage their clients, invoices, expenses & travels while having a clear portrait of their financial health. It’s a fairly simple app to use – Invoicing is a streamlined 4 steps process: Prepare, Design, Send, Follow-up. Add your work done to an invoice, customize it to your tastes, send it to your client, add some payments.

20 Harvest

With Harvest, you can easily and quickly create invoices, customize logos, and invoice in different currencies. What’s great about Harvest is that it integrates with QuickBooks Online or Xero – it automatically copies all of your invoices over to them. Great for freelancers and young startups.

21 Invoicera

Invoicera is a cloud-based invoicing application with unparalleled features for various customer types, flexibility, scalability, and flexible licensing powering more than 2M+ users and over 25 Enterprises generating more than 200M+ invoices each year. Invoicera comes with a range of features to manage a business effectively and efficiently. Here are 5 great features I like:

  • Easily convert purchase orders into invoices
  • Invoices are hyperlinked to the original sale and purchase in the inventory module
  • Receive invoices and estimates from your vendors in one dashboard for hassle-free account payable management
  • Track invoice status in real time
  • Automate late fee and payment reminders to get paid quicker

22 OneUp

OneUp is an excellent online accounting software to run your startup.  OneUp is flexible, allows you to quickly create invoices from Quotes, enter Invoices by hand, or enter Sales Orders to fulfill customer POs. If your business uses Square Register, you can even connect to OneUp and your transactions will automatically appear in OneUp. When your invoice is ready, use OneUp’s built-in email system to put it directly in your customer’s inbox. I like the beautiful UX on the dashboard layout.

Find out how ZestFinance uses machine learning technology to help companies make accurate credit decisions.


Founder, Editor-In-Chief // A native Angeleno. John studied engineering at UCLA; founded Schmoozd, an offline social tech networking event in LA with 30,000 subs; ran a startup accelerator (StartEngine). Worked for several major brands like Toyota, DIRECTV, Hitachi, ICANN, and Raytheon. A mentor at Loyola Marymount University (LMU) Entrepreneur School, Dr. David Choi. And advises a dozen local LA startups building amazing tech in various industries; and invested in some. // Let's Connect: john@lastartups.com

Similar Posts